CONSTITUTION
1.
Name
The organisation
shall be called “Cricket Erewash’
HISTORICAL
NOTE
It
was formed in 2004 as a result of an amalgamation of three organisations:-
The
Long Eaton & District Cricket Association
The
Erewash Young Cricketers League
The
Erewash Cricket Development Group
2.
Aims
To promote the game
of cricket and to act
as a local focal point for cricket in the Borough of Erewash for the
development of clubs, coaches, players, volunteers and
facilities at all levels, particularly among young people, through
partnership and involvement of the professional and recreational cricketing
bodies, clubs and other appropriate agencies within the Borough of Erewash.
Involvement and
participation in all activities shall be open to all irrespective of age,
gender, disability, race, ethnic origin, creed, colour, social status and
sexual orientation.
3.
Objectives
i. be
a member of the Derbyshire Cricket Board (DCB) and exercise and fulfil all
rights and responsibilities arising there from:
ii.
administer and co-ordinate the strategy
and cricket development plan for the Borough of Erewash
iii. provide a forum where all associated
bodies can contribute to the furtherance and improvement of cricket in the
Borough of Erewash
iv. recognise
and direct resources to those branches of cricket which warrant additional
encouragement:
v. develop
adequate communications and ensure that the best possible use is made of the
available resources:
vi represent
Erewash in the formulation of regional cricketing policies and the implementation
thereof within the Borough:
vii. prioritise
the implementation within Erewash of the various aspects of the Derbyshire Cricket Board Development
Plan.
viii To enhance the quality of clubs by
identifying areas for club development and working towards recommended ECB, DCB
and Derbyshire & Peak Park Sport & Recreation Forum club development
and accreditation models.
ix To identify education and
development needs of coaches, scorers, umpires and groundsmen and establish an
appropriate programme to reflect needs and to actively encourage more people to
become involved in coaching, officiating and scoring.
x adopt the ECB Child Welfare policy
"Safe Hands" and agrees to work towards its full implementation by
all clubs in Erewash by 01.04.07 recognising the need to encourage Clubmark,
Focus and Premier League clubs to adopt it much earlier
4.
Membership
Subject to the payment of the
appropriate membership fees:
i. Full
membership shall be open to properly constituted cricket clubs, schools and organisations based within Erewash as
the management Committee shall from time to time approve
ii. Associate
membership shall be open to properly constituted cricket clubs and
organisations based outside Erewash and to such other bodies with an interest
in the game as the Management Committee shall from time to time approve.
5.
Management
Management of Cricket Erewash shall be vested in the Management
Committee.
6.
Management Committee
i.
The Management Committee shall consist
of President, Treasurer, Administrator, Age Group
Organisers & 3 Committee members elected annually. Any member not attending
3 consecutive meetings without good reason will be lapsed.
ii The
Management Committee shall meet whenever necessary, but never less than once a
month and are authorised to conduct all relevant business. Their decision on
any matter is final
iii If a vacancy occurs among the elected
members, the Management Committee shall have the power, if they wish, to co-opt
a member to serve until the next Annual meeting.
iv. Each
member of the Management Committee shall have one vote. Voting at meetings of
the Management Committee. and any sub-committees shall be by simple majority of
those present and entitled to vote. If necessary, the Chairman of the meeting
may cast a second, or casting vote.
v. The
Management Committee may also invite any other person to attend meetings, but
such persons shall have no vote.
vi. The
quorum for meetings of the Management Committee shall be four members entitled
to vote. The quorum for a Sub-Committee shall be determined by the Management
Committee.
vii Minutes
shall be kept of all meetings of the Management Committee, and of all other
Sub-Committee meetings by the Administrator. Minutes will be pasted on the
website
7.
Powers
The Management
Committee shall have the power to establish such Sub-Committees and other groups as it feels
desirable and necessary to fulfil its functions. It shall also have the power
to appoint a Chairman and members of such Sub-Committees and define their
terms of reference.
8.
Annual Report
The Management Committee each year
will:-
i.
produce an Annual Report
ii. every two years to review
the Development Plan and update for the following two years
9.
Annual Meeting
i. The
Annual meeting of Cricket Erewash shall be held not later than the last day of November
each year at a time, date and place to be decided by the Management Committee,
when;
a. i. The annual report and accounts shall be
received and approved;
ii. An Auditor
shall be elected
b. Any
proposals to change the Constitution shall be considered;
c. Member’s
business of which due notice has been given shall be transacted.
ii. The
quorum for an Annual meeting shall be the representatives of five members. The meeting
shall be chaired by the President, or, in his absence, his nominated deputy.
iii. The
Administrator shall give Full members two weeks written notice of the Annual meeting.
iv. Voting
at Annual meetings shall be on the basis of a simple majority except as this
constitution
shall require otherwise. Each Full member shall have two votes (1 per delegate
attending the meeting). In the event of the voting being split so as to
prevent
a clear decision on any matter then the Chairman shall have a second or
casting
vote.
v. Full
members wishing to propose changes to this Constitution or wishing to raise issues
for discussion at the Annual meeting shall send details of their proposals to
the Administrator not later than one week before the Annual meeting. The Administrator
shall circulate details to all Full members not before the Annual meeting.
vi (Any
member wishing to have an item placed on the Agenda of the AGM should submit
this in writing to the Administrator by 31st.September.)
vi An
Extraordinary General Meeting may be requested by any three clubs in writing
(detailing the business to be transacted) to the Administrator. Such meeting
will be convened as soon as practical with members receiving 7 days notice of
that meeting and the business to be transacted.
10. Finance
The financial year shall be from 1st November to the 31st.October.
The Treasurer shall present an audited statement of income and expenditure to
the Annual General Meeting and a synopsis to each Management Committee Meeting.
The Treasurer shall ensure that two of the following officers sign cheques -
President, Administrator or Treasurer. No member may incur any expenditure on
behalf of the Group that has not been previously approved by the Management
Committee.
11. Interpretation of and amendments to the
Constitution
i.
Any question as to the
applicability or interpretation of this constitution shall be referred to the Management
Committee, whose decision shall be final. Any question as to matters falling
within the scope of the Management Committee but not covered by this
constitution shall also be referred to the Management Committee, whose decision
is final.
ii. This
Constitution shall not be altered except with the approval of two thirds of the
Full members present at an Annual meeting and entitled to vote.
12. Winding Up
If, for any reason, Cricket
Erewash is dissolved, the Management Committee shall dispose of the surplus
funds and assets (having discharged all liabilities) as it sees fit to the
benefit of cricket in Erewash.