Cumbernauld Allotments Association
Minutes of the Annual General Meeting
25th October 2000
Location:- Scottish Wildlife Trust, Cumbernauld House, Cumbernauld
Present:
Harry Gunn, Tom & Evelyn Birkmyre, Steve Cardno, Steve Bullock, Bob Gilchrist, Sandy Houston, Dave & Joan Kennedy, Ian Laurie, Sally Liddell & Mary McKenzie, Jean Scott, Margaret & Alex Hill, Fraser Edwards, Scott Davis, George Nevins, Lorna Sharkey.
Apologies: Mary & Dougald MacKenzie, Kenneth MacGregor, Drew Jones.
Absent: Denis Diddams, Harry & Paula Wilcockson, Jacqueline & Donald Wilson.
1. Welcome
A quorum being present Harry Gunn opened the meeting at 7.05 p.m. and thanked all present for attending.
2. Approval of Minutes
The Minutes of the AGM of 29th October 1999 having been circulated to all members were accepted as true minutes by the assembled company.
Proposed By:- Steve Cardno
Seconded By:- David Kennedy
3. Chairmans Report
A copy of the Chairmans Report for the Year 1999/2000 is appended.
4. Treasurers Report
Tom Birkmyre advised that the current balance of the Associations finances was £1329.10. He circulated copies of the Balance Sheet to all members present and copies are appended to this minute.
This included a donation of £10.00 for an after dinner talk given to The Arthritis Care Association by Harry Gunn.
Tom also informed the meeting that a rent of £8.70 was now due on each currently worked allotment (22 allotments) and this would be paid shortly. The North Lanarkshire Council having waived this payment last year due to the disruption of the area.
Under the terms of our lease the rentals are only paid on worked allotments at 1st November each year. Tom proposed that the fee due to the Association by existing members should remain at £30.00 for the new financial year.
The question of insurance cover for allotment holders for tools etc. was raised, this could be expensive and Harry Gunn will look for quotes for this cover before the next AGM.
5. Auditors Report
Steve Cardno as Auditor confirmed that he had examined all bank accounts, receipts and monies received and stated that the Balance Sheet circulated was a true statement of the Associations accounts.
6. Nominations and Elections
Harry Gunn was re - elected as Chairperson/Secretary.
Proposed By:- Bob Liddell
Seconded By:- Steve Cardno
Voting Unanimous
Tom Birkmyre was re - elected as Deputy Chairperson/Treasurer.
Proposed By:- Harry Gunn
Seconded By:- Steve Bullock
Voting Unanimous
Steve Cardno was re - elected as Auditor.
Proposed By:- Dave Kennedy
Seconded By:- Evelyn Birkmyre
Voting Unanimous
7. Vote on proposed Constitutional changes
No proposals were put forward
8. Vote on new annual charges in relation to allotments
The continuation of annual fee at £30.00 for another year was unanimously approved.
9. Any other competent business
A/ Tom Birkmyre advised the meeting that he would be giving up his position of Deputy Chairman/Treasurer at the end of the new financial year.
Harry Gunn suggested that, now that we had a full compliment of 22 members, we should think about bringing more members into the committee.
Possibly expanding the comittee to four members ie. Chairperson, Deputy Chairperson, Secretary and Treasurer.
This will be discussed and reported on at the next AGM.
B/ Steve Cardno queried the situation regarding the water supply. Who is responsible for repairs to water pipes should the need arise. This will be looked into.
10. Close
The meeting closed at 7.30 p.m.