Minutes of Directors Meetings

Previous meetings

• 15 November 1999

THE PARLIAMENT PLACE MANAGEMENT COMPANY

Registered in England and Wales No 2188028

Minutes of the Board Meeting held on 15th November 1999 at 8 Parliament Place

1. Present: Bob Martin, Ricky Chalmers, Stacey Scammell, Sue Wilton and Helen Short.

2.  Apologies: None.

3.  Minutes of the last meeting of 16th June 1999 were agreed.

4.  Matters arising: The new cheque signatories mandate is still to be organised by Ricky; Maggie Chalmers is presently one of the signatories.  ACTION R.C. 

The benches in the open space in the road are still in situ as no increase in litter, vandalism or other nuisance associated with them, has been reported by residents to the Board.

Soon after the last Board meeting the car at no 12 was repaired and taxed. It is no longer on the estate as the personnel in no l2 has changed completely.

5.  Correspondence: Bob reported that he had had correspondence with Shentons Solicitors regarding the sale of no 18. The new owners, Mr. Russell Hack and Miss Heidi Hutton, were now registered with PPMC.

Ricky had received a letter from the owners of no 32 requesting confirmation they had paid their annual charge to PPMC, to enable them to remortgage their property.

6.  Secretary's Report: Helen had recently received a letter from White and Bowker Solicitors advising that Theresa Penson of no 26 has acquired ownership of no 12, the property of her late mother Mary Bates. The letter requested her name be added to the Register of Members. However, after some discussion the Board were agreed that she should be required to pay the usual £25 registration fee as there had been a change in share ownership and transfer of property. It was agreed Helen should write to White and Bowker pointing this out. ACTION H.S. 

7.  Financial Director's Report: Ricky reported that the accounts for the last financial year were now back with him after auditing by our accountants, Rothman Pantall.

There were six households which had not paid their annual service charges: 1, 6,7, 17,18,26. Unusually, three of these: 6,7 and 26, had been paying by standing orders, which had stopped. Ricky would write appropriate letters reminding these residents of their outstanding payments.      ACTION R.C. Payment of Robbie Smith, the landscaping contractor, was up to date.

The amount in the Company's current account was £ 1787.10 and in the premium account £5552.30. The Board agreed to transfer £ l 000 from the current account to the premium account. ACTION R.C

8.  Chairman's Report:

Grounds maintenance: It was agreed that Robbie Smith is doing a good job and should be retained.

Street lights : Andy Jennings at no3 had reported that the lamppost outside his house had been knocked and was now leaning over, which could present a hazard to passers- by should it topple right over, Bob offered to contact S.E.E., urgently, to ask them to repair, and possibly resite, the lamp to make it less at risk from further damage from motor vehicles.         ACTION R.M.

Security: Bob was pleased to report that the estate had been quiet and trouble free lately.

9.  Social functions: Sue reported that there had not been much response to the letter she had sent out to residents in July, regarding a New Year's Eve Party in the street. Doreen and David May no6 had suggested lots of ambitious ideas but no offers of help! Sue also said she would not be at home on that night, after all. After much discussion Sue agreed to write another letter to residents mooting the idea of having a movable party which would involve about half a dozen houses. The party goers would spend about half an hour in one house, having a drink and nibbles and some form of simple entertainment such as a game or dance, before moving on to the next house, for similar activities. This would mean only a small amount of effort would be required by each household. Drinks could be purchased beforehand, from a fund generated earlier, and then divided amongst participating households. Each partygoer would be asked to bring his/her own glass. At midnight a toast would take place followed, perhaps, by a firework display. Sue should say in her letter that several members of the Board had offered their homes for the party, in order to encourage others to do the same.      ACTION S.W.

10. A.G.M. Bob said we should set a date and venue for the next AGM. It was agreed Badger Farm Community Centre was a convenient location and a Wednesday evening in March (excluding 15th) was the preferred day of the Board members. He would investigate room availability there. Bob will also write to all residents, in the new year, seeking new Board members.  ACTION R.M.

11. A.O.B.: Ricky said he and Maggie were thinking of extending their house at the back, or possibly of moving, if this did not seem feasible.

12. Date of Next Meeting: Bob kindly offered to arrange the next meeting at his home.  

ACTION R.M.